INTRODUCTION:

Specialty Program Group Canada (SPGC) is a fast-paced insurance Managing General Agency (MGA) that provides innovative underwriting solutions for our network of brokers across Canada through our trade brands: Cansure, Beacon, i3 Underwriting, Totten Group, Anderson McTague & Associates, and Specialty Claims Canada. Our success as Canada’s largest MGA is based on our innovation, hospitality-level service, and living our values every day. We are a thriving, growing organization, providing stable and fulfilling careers for over 300 people across Canada.

www.spgcanada.ca

The Opportunity:

The Corporate Services Coordinator will play a crucial role in ensuring the smooth operation of office and facility management across all company locations under the supervision of the Corporate Services Manager. This role supports all office locations and requires a highly organized, proactive individual with excellent communication skills, a commitment to delivering exceptional service, and a professional, can-do attitude. The ideal candidate is tech-savvy, detail-oriented, and eager to grow their corporate experience.

This is an in-office position based in our Vancouver office.

Responsibilities:

Day-to-day responsibilities are not limited to but include:

1. Office and Facility Coordination

• Act as the primary point of contact for basic office maintenance and facility requests.
• Assist with coordinating access card activations and removals for staff and visitors.
• Help monitor general office cleanliness and hygiene, ensuring a welcoming workspace.
• Provide support during renovation projects or new lease transitions under the supervision of the Corporate Services Manager.
• Communicate building updates and notifications to staff as needed.

2. Office Supplies and Vendor Coordination

• Manage office supply inventory and place orders for the Vancouver and Toronto offices.
• Assist with invoice tracking and payments for services such as postage machines, storage security, UPS, and shredding services.
• Coordinate with vendors and escalate issues to the Corporate Services Manager as required.

3. IT Support Assistance

• Act as a point of contact for general office IT-related issues and escalate to the IT team as needed.
• Ensure that basic troubleshooting steps are communicated to staff before submitting tickets.

4. Event and Meeting Coordination

• Assist with logistics for in-office events, such as booking boardrooms, setting up AV equipment, ordering catering, and preparing the office space.
• Support larger event planning by coordinating quotes for venues and vendors, under the supervision of the Corporate Services Manager.
• Help organize travel and accommodation logistics for company events as requested.

5. Administrative Support

• Coordinate business card orders and respond to general employee and executive administrative requests.
• Support parking reservation processes and track executive parking arrangements.
• Assist with managing the office hotel booking app to ensure smooth booking processes.
• Help prepare PowerPoint presentations for internal meetings and town halls by updating templates and slides.
• Update and maintain the company event calendar to reflect upcoming activities and deadlines.

6. Ad Hoc Tasks and Projects

• Handle ad hoc administrative tasks and provide project support as needed.
• Build positive working relationships and collaborate effectively across departments.
• Demonstrate flexibility and adaptability to shifting priorities and timelines.

Qualifications:

Key attributes you bring to the role include:

• 1-2 years of related experience in office coordination, facility management, or administrative support.
• Strong customer service and communication skills.
• Tech-savvy with proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
• Experience with event and meeting coordination.
• Familiarity with vendor and inventory management is an asset.
• Ability to maintain professionalism in a corporate setting.
• Strong organizational skills and attention to detail.
• Demonstrated commitment to long-term career growth within the organization.

benefits

By joining Specialty Program Group Canada, you’ll become part of a rapidly growing company focused on providing innovative insurance solutions to support independent brokers in Canada. As a member of our team, you’ll benefit from: 

• Dental care
• Extended health care
• Paid time-off
• RRSP matching
• Vision Care

salary range:

The expected salary range for this position is from $40,000 – $45,000 and will be impacted by factors such as the successful candidate’s skills, and experience and working location.  Specialty Program Group Canada and affiliated brands are proud to offer comprehensive benefit and total compensation packages which include extended health and dental benefits, disability insurance, RRSP matching, paid time off benefits, and a variety of potential bonus opportunities. 

Apply Today:

The successful candidate will require someone who possesses a high level of organizational skills, attention to detail, and ability to work with minimal supervision.

If you are looking to join a company where you can proudly bring your authentic self to work, we invite you to apply today. Our commitment to diversity, equity and inclusion means that whoever you are, and whatever path you’ve taken to get here, we value you at SPGC. We know that diversity of perspectives, backgrounds, interests, and skills are essential to build a great community that serves ALL people. If you can help drive success and have fun while doing it, we can’t wait to meet you!

Please click the button below if interested and attach both your resume and portfolio to your application. Note that only those chosen for an interview will be contacted.